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Office Administrator

We are seeking an Office Administrator with an adventurous side to join our internal team.  The ideal candidate is thorough, accurate, motivated, and detail oriented. This person doesn’t need a ton of experience, but a great attitude, great work ethic, and a deep care for getting things “right”.  Hire an Esquire is a highly collaborative environment and we’re looking for someone to come in and support every department so that we can scale our business. This role offers an opportunity to learn about many different business functions and would be ideal for someone who wants to try many hats before picking a long-term career. Insights can be gained in professional recruiting, the legal industry, operations, finance, data management, and customer support. Applications without a cover letter will not be considered.

Requirements:

       1+ years administrative experience, including drafting professional emails, scheduling, navigating word processing tools, and maintaining files

       1+ years customer services experience

       1+ years experience in social media management for a business (personal social media usage is not relevant) preferred

Responsibilities:

  • Support all departments in any tasks they may need to be completed in a timely manner
  • Manage mail and other administrative responsibilities
  • Assist in making A/R and A/P entries (we can train someone to do this) in the books
  • Upload content into templates in Hubspot and Mailchimp
  • Data maintenance on our proprietary platform
  • Scheduling and calendar maintenance for team
  • Assist in customer support requests and messages
  • Some research on candidates and potential clients
  • Assist in HR filing and paperwork
  • Using the Google Business Suite or Microsoft Office Suite to prepare documents or spreadsheets

About you:

  • You are supremely competent and care about getting the details right!
  • You are a great communicator and collaborator, you aren’t afraid to ask if you have questions or need clarity.
  • You are resourceful and know how to think on your feet.
  • You see a startup environment as an opportunity to learn new skills, be indispensable, and experience autonomy.
  • You care deeply about how your work affects team members and end users.
  • Must be a self-starter, able to multitask and handle multiple priorities
  • Highly dependable, following through on commitments without needing supervision
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